The Instant search option that allows you to search for the things you need across all of your email accounts. EmailTray searches on the fly — you won't have to wait for ages until your mail client finds what you need. EmailTray is a free email client that will help you manage multiple email accounts, organize mail and get new mail alerts on important messages only. Download this simple yet intelligent email client for Windows and forget about slow computer problems and email overload!
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Five hours. That's how long we spend checking both our business and personal email at work each day. Can we be more productive with our email? With a desktop email client, you can bring all your accounts under one app roof, deploy a range of productivity tools, and integrate your other favorite apps. They're easy to install and generally offer more power than web apps. If you are a die-hard Windows user, a Windows email app is the way to go. To help you understand what's out there, we researched and reviewed almost two dozen Windows email clients.
Here we'll share the eight best—but first, here's how we evaluated the platforms and made our decisions. All of our best apps roundups are written by humans who've spent much of their careers using, testing, and writing about software. We spend dozens of hours researching and testing apps, using each app as it's intended to be used and evaluating it against the criteria we set for the category.
We're never paid for placement in our articles from any app or for links to any site—we value the trust readers put in us to offer authentic evaluations of the categories and apps we review.
For more details on our process, read the full rundown of how we select apps to feature on the Zapier blog. It shouldn't matter what web email service you currently use Gmail, Yahoo! That was the starting point for our search—apps that played well with a variety of email services. From there, we looked at the most important elements of user experience: ease of setup, ease of use, and customization options. All of our picks were easy to get started on—generally under five minutes to start sending emails.
Each email client on this list has some degree of customization to get the experience you're looking for, which is part of what makes a desktop app worthwhile to begin with. Finally, we looked at features that made each app different.
Productivity features like automated email routing, chat, templates, and filtering can help you claw back more time in your day. And having your most-used third-party apps connected inside your inbox makes for a more efficient work experience, especially if you're spending much of your day on email. Thunderbird for a free email client. Mailbird for people who live in their inbox. Windows Mail for simplicity.
Microsoft Outlook for email with a robust business platform. Kiwi for Gmail for Gmail power users. The Bat! Fortunately, you get several dozen themes and the ability to customize nearly every aspect of the UI to make it your very own. To start, pick your layout: messages on bottom, to the right, or turn them off.
Common actions such as reply, forward, archive, and others are conveniently located at the top of your inbox, but you can add, delete, and rearrange what's shown here by right-clicking on any of the actions. On the right side, you'll get a list of previous emails with that address to make finding past conversations simple. Click on your theme, and select Theme Editor. Want to change hovered-over buttons from your theme's blue to purple? No problem. Spinning wheels, progress bars, links, and other elements can be changed with a few clicks too.
The handy sidebar shows contact details, past conversations, your agenda, your calendar, and any invitations you may have. These items can also be rearranged and removed.
If you need to add a task to your agenda, click the checkmark icon in the sidebar, type in a task note, and select a due date with reminders. If you send a lot of emails with the same message, the Quick Text feature lets you create templates to populate the email body with a click. Perhaps eM Client's Achilles heel is the absence of a mobile app.
But if you use a different mobile app, eM can automatically sync to that app so that your emails are always up to date. With Thunderbird , you can specify where your email is stored locally, schedule backups, and manage server settings. It also provides some security features like end-to-end encryption that aren't found in other clients. Support is provided for all the major email services including Gmail, Yahoo, iCloud and Outlook.
The latest version also offers PGP encryption, live backup, basic image editing capabilities and auto-replies for Gmail.
There is a free tier, but you need the Pro version for commercial use, and that also gives you VIP support and unlimited accounts the free product is limited to two email accounts. The Pro version has a one-time license fee. There's an integrated chat app too, with support for common platforms including Jabber and Google Chat, and the search function is far superior to those you'll find in webmail interfaces. Read our full eM Client review.
It comes in two main versions: Personal and Business. Unlike some more Microsoft-centric email clients, Mailbird Business supports a diverse range of integrated apps, including WhatsApp, Google Docs, Google Calendar, Facebook, Twitter, Dropbox and Slack, all making for a better streamlined workflow. Mailbird Personal is available for free, with Mailbird Business available as a subscription or a one-time lifetime license. Read our full Mailbird review. Inky is an email client that focuses on security, using AI and machine learning algorithms to block all manner of phishing attacks which might otherwise get through.
The proprietary machine learning technology can literally read an email to determine if it has phishing content, and then is able to quarantine the email, or deliver it with the malicious links disabled. It also takes things a step further and offers an analytics dashboard, which allows an administrator to see patterns of attacks based on dates, or targeted users. However, the site does note that pricing is per mailbox per month on a subscription, with volume discounts available.
Hiri is a paid-for premium email client that is designed primarily with business users in mind it currently only supports Microsoft email services including Hotmail, Outlook and Exchange , but home users will also appreciate its productivity-boosting features.
If you find yourself spending too long managing, reading and replying to emails, Hiri is the email client for you. It includes a smart dashboard that lets you see how many unread messages you have at a glance and how long you should wait before checking them after all, how many really need an instant reply? The Compose window is designed to save you time too, offering only the essential options no fancy formatting and including the subject line at the bottom so you don't have to write it until you know how to summarize the message.
These little touches make Hiri a truly exceptional client. If Microsoft is your email provider of choice, it should be well up your list. Hiri is available to buy annually or via a lifetime license for one-time fee. Both options offer a 7-day free trial. Read our full Hiri review. First released back in , Google's Gmail has become the market leader in free email services with more than a billion users across the globe.
Gmail's stripped-back web interface is a highlight. Most of the screen is devoted to your inbox, with a minimum of toolbar and other clutter. Messages are neatly organized via conversations for easier viewing, and you can read and reply to emails with ease, even as a first-time user. There's plenty of power here. Dynamic mail makes Gmail more interactive, with the ability to take action directly from within the email, like filling out a questionnaire or responding to a Google Docs comment.
Messages can be automatically filtered into tabbed categories like Primary, Social and Promotions, helping you to focus on the content you need.
You can also access Gmail offline, although you'll need Google Chrome for that to work. Furthermore, there is a neat snooze feature that allows you to, well, snooze an email for a specified amount of time it also automatically labels that email as important.
Other features are more questionable. Instead of organizing messages into folders, for instance — a simple metaphor which just about every user understands — you must filter them using a custom labeling system. This works, and has some advantages, but isn't popular with all users.
Still, Gmail is an excellent service overall, and a good first choice for your email provider. Google also offers a paid business version of Gmail available in the shape of its Google Workspace formerly G Suite product. This more professional product drops the ads and allows using a custom email address on your domain yourname yourcompany. Business-oriented migration tools can import mail from Outlook, Exchange, Lotus and more. Storage space doubles to 30GB on the Basic plan, and you get unlimited group email addresses, Google Workspace is Google's answer to Microsoft , so of course you also get apps for working with documents, spreadsheets and presentations.
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